Time management is something that teachers don’t tell us in school. However, this might be one of the most important topics that you can master.
Time is everything in a world where we want to get as much done as possible. We might have energy. Yet, we lose hours to our sleep and wake cycles. We must utilize our daytime as best as possible when we want to achieve something without losing time in the process.
You could be working on completing an important project, making the income that you want, or achieving your dreams. And, you might need time management tips. Here are some time management hints that will drastically change your life with their simplicity.
10 Time Management Tips for Success
Fine Where You Are Losing Time
It might be the occasional look on social media that turns into an hour of reading posts or just endless talks on the phone. Either way, there are periods in the day when you aren’t productive. In fact, you’re doing things that are not propelling you forward in a chosen direction. We all need our time to relax. And sometimes that makes us even more productive during our working hours. However, time for inactivity and leisure can also be strategically set apart from the rest of the day.
Most people get caught up wasting our precious time. It could be because you have it easy in those moments or are too vague or hindered in your goals to get on with them. Whatever the case may be, the first step to claiming back more of your time for the things that you count on is to pinpoint the activities that you use to escape from your productivity time. (1)
This drain of your time could be surfing on the internet, reading emails, or just chattering on the phone. When you find the things that take up most of your time, set a time limit. This habit makes you keep a check on the time you are spending on those activities and keep it to a minimum.
Separate your Work Time and Personal Time
When you are at work, you can be tempted to open up that email from a friend or checking out an online shop. This distraction cuts up your time and concentration on what you are doing. Focus is the key to finishing things as quickly as possible.
When you are busy at work and know that you must complete a given goal for a given period. Therefore, you will focus entirely on what you are doing and finish it as quickly and efficiently as possible. This task might require that you set a goal that you will not look at things that are separate from your work until you are finished. Keeping things compartmentalized this way will make you feel calmer as well as you will not be jumping between different tasks simultaneously.
Organize Your Work Space
Disorganization is another time waste. You might not realize it, but how much time passes by to find the file you need on your computer or a desk? Time organization includes space organization as well.
Keep things organized and labeled. Then, when you look for something, you will not spend minutes looking for it. This searching for something you need in the middle of the process also impeded your momentum with work and diverts your attention from what you are doing.
Set Clear Time Limits
We all have many jobs to do. So whether you’re reading emails or completing a project, it’s a good idea is to set time blocks for those activities. For example, if you need to read emails from clients, you will strictly place a time limit for this activity.
Whatever happens, the moment the clock hits that time limit, you will stop doing it and go onto another essential task. Another great thing about this particular time management tip is that you will not linger on one email when you know that you have a limited amount of time to read them all and respond.
Have Routines That You are Committed To
Routines are great for time management because they help you get straight to your task without losing time or wondering when and whether to start what you have planned. While routine is not something set in stone and changes can occur on different days, if you keep to your routine as much as possible, you will have more consistency and focus when doing what you must accomplish.
This practice gives you peace of mind when dealing with things that you might not particularly enjoy working on. Instead of wondering when to do them, you will have the time of the day set aside for them when you will be mentally prepared to deal with whatever they require of you. (2)
If you are working on a chore or task that requires your particular skills or qualities and takes up all or most of your time, consider delegating or outsourcing. While this step will need you to look for the right people to complete tasks for you, once you find the right people, you will be glad that you found someone to help you out.
Find people who can do the simple things for you like reading and answering emails or just taking some of the workloads on themselves. Some people look to complete simple tasks daily for you, so you can concentrate and work without disturbance on what you do best to push your projects forward.
There are too many things to be seen and done. You might have people waiting for you to spend time with them or projects that you are thinking of starting. Remember that you still have your hours of the day to dedicate to your activities.
Whenever thinking about whether to turn down a meeting or not, remember that time is the most precious thing you can give to something or someone. Choose the things that you give your time to carefully, as those will become part of you and your future.
When waking up in the morning, you can make a list of the priorities that you have for that specific day. This list will help you to keep your eye on the things that are important to you and not jump into random activities during the day and leaving your priorities behind. Be decisive and even ruthless when choosing your preferences over things that you do with half a heart or for uncertain causes.
Use Time Management Tools to Your Advantage
Today there are apps, tools, and programs for your computer for almost anything that you can think of. There are also time management tools and apps that you can and should use for your daily schedule.
The will help you organize your time in a way that you can tailor it to your unique lifestyle. Tools such as Outlook let you schedule your events way before their time. Even if you forget about them in the future, the app will remind you of what you need to do for that day.
You can readjust the schedule at any given moment using those apps. This way, you will have an idea of graphically seeing your days ahead of you and make any changes that you need to make at any given time. Seeing the thing you need to do graphically will also give you more clarity on what you need to get accomplished and check them off as you go.
You might fall into any situation where you have to wait or something. While you are waiting for someone to do something that you are dependent on, use the time to your advantage. With the mobile world we live in now, you can always open up your phone or laptop and finish up something while waiting.
Remember that your time is precious and any five additional minutes can be used to check up on emails, getting spreadsheets done, or planning your next step for your projects.
It’s vital to implement time management tips. It’s also essential to remember that you are not changing time but improving your habits and behaviors. Have a clear set goal to eliminate all your time-wasting in the first place. For example, you can set a goal to cut down talking on the phone to a specific time limit. Then, never go over it.
Set clear goals for a certain amount of time and change your habits one by one. With patience, you will completely transform the way you do things and how your days go by. Before you know it, you will be getting more done than you ever expected. And, you’ll have time set aside for the things that make you unwind.
Final Thoughts on Time Management Tips
Time management is all about changing your habits and the way you look at your life. You will begin to value your time and yourself more as you start to prioritize your time.
Learn to change the way you manage your time. Indeed, you will be surprised at how much longer your day will seem. Plus, you’ll love learning how much you can get done in a single day. You will also feel more relaxed and less stressed out with what looked like strenuous work before. This is because cutting your attention span with multiple tasks is more stressful than working long hours during the day.
Take your productivity and time in your own hands with these time management tips. You might be pleasantly surprised by the results and boost your self-confidence through the process.